Click any row on the Purchases screen to open the bill. This is a clear record of the purchase — it is not a printable tax invoice, because the tax invoice belongs to your supplier.
What the bill shows
- The internal PB… number and the date you entered it.
- Vendor, their GSTIN and State.
- The Supplier bill no. and Supplier bill date from the paper bill.
- Tax type — either Intra-state (CGST+SGST) or Inter-state (IGST).
- Each line with Item, Qty, Rate, Taxable, Tax and Amount.
- A totals card: Taxable value, the tax rows (CGST and SGST, or IGST), Cess if any, Round off, Grand total, Paid and Balance due.
A coloured pill shows the payment status: Unpaid, Partial or Paid.
Record a payment
When there is still a balance due, click Record payment. Enter the amount you paid the supplier. The status and Balance due update straight away — pay part of it and the bill shows Partial; pay it all and it shows Paid.
Edit a bill
Click Edit to reopen the bill in the editor. The same PB… number is kept. Change the vendor, lines, rates or supplier bill details, then Save. Editing adjusts the stock to match the new lines.
Delete a bill
Click Delete, then confirm. The bill is removed from your records and the stock it added is reversed. The PB… number is not reused.
Debit notes have no payment or edit step — they simply reduce what you owe.
Duplicate document numbers
If a Duplicate document number warning appears, another live document of the same type has the same number. Yojika keeps both records. Before you use one, compare its party, date and total, and check the record ID in the warning; each row still opens its own record. Printing or exporting a PDF keeps the original document number. Deleting one duplicate clears the warning, but its number is never reused.