Privacy Policy

Last updated: 5 July 2026

This Privacy Policy explains how Yojika ("we", "us", "our") handles information when you use our website (yojika.com) and the Yojika desktop application ("the App"). We are a small independent software business based in India. We keep the collection of personal data to the minimum needed to run the product.

The short version: Your billing data — invoices, customers, items, stock — is stored only in a local database on your own computer. We never put it in the cloud unless you turn on Cloud Sync to share data across your own devices — an optional feature that is off by default. Apart from that, we only ever hold the small amount of account and payment information described below.

1. Data stored on your device (not with us)

The App is offline-first. Unless you turn on Cloud Sync (section 2), all the business data you enter — invoices, parties, items, inventory, payments and reports — is stored in a local SQLite database on your Windows PC. We have no access to it, we cannot read it, and it is never transmitted to our servers. Backups you create stay on the folder or drive you choose.

2. Cloud Sync — optional, opt-in (what changes when you turn it on)

Cloud Sync is off by default and strictly opt-in per shop. With sync off, Yojika behaves exactly as described in section 1 — 100% local, and zero business data leaves your device. Enabling sync is a deliberate action in Settings, available only on the Combo plan, and is the only way business data reaches our cloud. Our promise:

"Your business data stays on your device. We never put your invoices, customers, or stock in the cloud — unless you turn on Cloud Sync to share data across your own devices. You can turn it off any time."

When you turn Cloud Sync on:

What is stored in the cloud — the business data needed to keep your own devices in step: your invoices and their line items, parties (customers and vendors), items and stock movements, your shop profile, and the payments you record against invoices. This can include your customers' details (name, phone, GSTIN) because they appear on your invoices. Your license and payment records to us are handled separately (section 4) and are not part of Cloud Sync.
Where it is stored — in our Supabase database and streamed between your devices by PowerSync, our sync provider. Data is encrypted in transit (TLS) and encrypted at rest by these providers.
How long it is kept — your synced data stays in the cloud only while Cloud Sync is on for your shop. It is retained to keep your devices converged, not archived indefinitely.
Turning it off / deletion on unlink — turning Cloud Sync off in Settings stops all further uploads, and offers to remove your data from the cloud — this purges your shop's synced rows from our servers. Your local copy on your device is kept and becomes the sole source of truth again, so you lose nothing by turning sync off.
Your consent — when you enable Cloud Sync, the App shows a consent notice naming exactly what will sync and the providers involved (Supabase and PowerSync). You are turning this on knowingly, or it does not happen.

When you use Cloud Sync, we act as a data processor for the business data you choose to sync (including your customers' information), and you remain its controller. See our Terms and the Cloud Sync data-protection note for the details of that arrangement.

3. Information we do collect

We collect the following, only for the purposes stated:

Account & trial details — your name, email address and phone number, provided when you start a free trial in the App or sign in to your account on the website. Used to identify your license, send your license key, and provide support.
License & device information — your license key, plan, activation dates, and a non-reversible device fingerprint (a hashed identifier derived from your PC) used to enforce the one-device-per-license rule and to let you move your license to a new PC.
Payment information — when you buy a license, payment is processed by our payment provider (Razorpay). We receive a payment reference, amount, status and your email — we never receive or store your full card number, UPI PIN or bank credentials.
Messages you send us — if you use the contact form or email us, we keep your message and email so we can reply.
Basic, privacy-friendly website analytics — aggregate page-view counts with no cookies and no cross-site tracking, only if enabled. This never identifies you personally.

4. How we use your information

To create, deliver, activate and renew your license.
To operate the free trial and prevent abuse (one trial per device and per email).
To provide customer support and respond to your messages.
To send essential service emails (license key, renewal reminders, payment receipts).
To meet our legal, tax and accounting obligations in India.
If you enable Cloud Sync: solely to relay your own business data between your own devices (section 2).

We do not sell your personal data, and we do not use it for third-party advertising.

5. Who we share it with (processors)

We rely on a small number of trusted service providers, only to run the service:

Supabase — hosts our license, account and payment records database, and (only if you enable Cloud Sync) the synced copy of your business data.
PowerSync — our sync provider; relays your business data between your own devices. Only involved if you turn on Cloud Sync (section 2); never used for offline-only shops.
Razorpay — processes payments. Their handling of your payment data is governed by their own privacy policy.
Resend — delivers our transactional emails (license keys, receipts, replies).
Cloudflare — serves this website and the App installer download.

We share only what each provider needs to perform its function, and we do not share your data with anyone else except where required by law.

6. Data retention

We keep account, license and payment records for as long as your license is active and for as long afterwards as Indian tax and accounting law requires. Support messages are kept for a reasonable period so we can help you. Your on-device business data is retained entirely under your control and is deleted when you uninstall the App or delete the database.

Cloud Sync data: if you enable Cloud Sync, the synced copy of your business data is retained in the cloud only while sync is on for your shop. When you turn sync off and choose to remove your data, your synced rows are deleted from our servers (section 2); your local copy is unaffected. You can also ask us to delete this data at any time (section 7).

7. Your rights

You may ask us to access, correct or delete the personal data we hold about you. Because your business data lives only on your device (unless you enable Cloud Sync), most of it is already fully in your control. To make a request about the account/license data we hold — or to have any Cloud Sync data erased from our servers — email [email protected]. We honour deletion requests for synced data as described in section 2 (turning sync off with "remove my data" does this yourself, immediately). For step-by-step instructions on deleting your account, license and on-device data, see our Account & Data Deletion page.

8. Children

Yojika is a business tool and is not directed at anyone under 18. We do not knowingly collect data from children.

9. Changes to this policy

We may update this policy from time to time. The "Last updated" date above will change, and material changes will be communicated where appropriate.

10. Contact

Questions about privacy? Email [email protected] or write to us via the contact page.