A purchase bill is what you buy from a supplier. Recording it adds the stock to your inventory and tracks how much you still owe. Purchases are kept in their own list — they never mix with your sales invoices.
Open the Purchases screen
Click Purchases in the sidebar. You see one row per bill with Doc No., Supplier bill, Date, Vendor, Taxable, Tax, Total, Status and Balance. A totals strip at the bottom adds up Taxable, Tax and Total for the rows on screen.
- Search by your own bill number, the supplier’s bill number, or the vendor name using the box at the top right.
- Filter with the All, Unpaid, Partial and Paid chips.
Create a new bill
- Click New purchase (or press Ctrl+N).
- Pick the vendor (your supplier). If they are not saved yet, create them right from the picker — see Add a customer or supplier.
- Enter the supplier bill number and supplier bill date — the number and date printed on the paper bill your supplier gave you. Yojika also gives the bill its own internal number (shown as PB…) so you can always find it.
- Add each item as a line: choose the item, the quantity, and the rate. New lines default to the item’s saved purchase price.
- Choose how you are entering rates with the Incl. GST / Excl. GST
toggle:
- Incl. GST — the rate already includes tax.
- Excl. GST — tax is added on top of the rate.
- Check the totals, then Save.
The bill’s tax is split automatically as CGST + SGST (same state as you) or IGST (different state), based on the vendor’s GSTIN. See GSTIN and place of supply for how this is decided.
Recording the bill increases the stock of every item on it. Removing the bill later reverses that stock.
Tip: The purchase editor is a keyboard-friendly grid built for the Windows desktop. Record purchases on your computer for the smoothest experience.
Debit notes (purchase returns)
If you send goods back to a supplier, click Debit note on the Purchases screen. A debit note reduces what you owe and shows a Debit note tag in the list instead of a payment status.