To bulk print invoices in Yojika, open Utilities → Bulk Print, filter by document type, customer and date, then select the bills and choose Print or Export PDF. You get one print job or one combined PDF containing the selected documents. This guide explains how to check the batch before producing copies for a customer or your accounts file.
Bulk print invoices with the right filters
Start with the purpose of the batch. A customer asking for last month’s bills needs a different selection from your own file of all sales for that month.
Open Utilities in the sidebar and choose the Bulk Print tile. The screen starts with Invoice selected. Keep that selection if you only need sales invoices.
Then work through these filters:
| Filter | What to choose | Check before continuing |
|---|---|---|
| Document type | Invoice for sales bills | Other document types can appear if you select their chips too. |
| Party | One customer, several customers or All parties | Selecting named parties leaves out bills without a party. |
| Date range | A preset or Custom… | Match the requested start and end dates. |
For a finished month, an explicit custom range is easy to check against the request. For example, use 01/08/2026 to 31/08/2026 for August copies. Choosing This month during September would show a different period.
The matching count tells you how many documents fit the filters. It does not mean you have selected every row. Use the row checkboxes, or the header checkbox to select everything shown.
Check the list before sending it to paper
Each row shows a date, document type, number, party and total. Open a row in its preview if something looks unexpected.
Check the first and last dates, customer names and document types before confirming. For a customer’s packet, make sure another customer’s bill has not slipped into the selection. For a shop-wide packet, make sure a party filter has not hidden walk-in sales.
A missing invoice number is a reason to investigate, rather than immediately creating a replacement sale. The bill may be outside the selected period or excluded by a filter. Documents in the Recycle bin do not appear in Bulk Print.
If you only need the most recent bill again, use the separate guide to reprinting the last bill. Bulk selection is useful when the request covers several documents.
A Pune shop’s three-invoice packet
Consider an illustrative stationery shop in Pune, Maharashtra. A local customer requests copies of three August invoices. The owner selects that customer, keeps only Invoice enabled and sets the August date range.
These are the existing final invoice amounts, including any tax already recorded:
| Invoice date | Existing invoice number | Final amount |
|---|---|---|
| 05/08/2026 | INV2026-27/0041 | ₹840 |
| 12/08/2026 | INV2026-27/0058 | ₹1,260 |
| 27/08/2026 | INV2026-27/0093 | ₹1,890 |
| Check total | 3 invoices | ₹3,990 |
The cross-check is ₹840 + ₹1,260 + ₹1,890 = ₹3,990. This table checks the requested packet; it does not calculate tax or show how much the customer still owes. Payments may already have settled some or all of these bills.
Assume these were ordinary local taxable supplies, with both the supplier location and place of supply in Maharashtra. CGST and SGST apply to that intra-state situation, as explained in CBIC’s supply FAQ. Bulk printing reads the saved bills; it does not choose a new tax treatment for the copies.
The owner checks all three invoice numbers in the confirmation list and exports the packet. Each invoice keeps its own identity inside the combined file. The copies do not add another ₹3,990 to sales or to the customer’s balance.
Choose Print or Export PDF
Use Print when you need paper copies. Use Export PDF when you need one file to inspect, store or share yourself.
Both actions show a confirmation list before generation. During generation, a progress indicator advances through the selected documents. Printing sends the completed batch as one job; exporting saves one combined PDF.
The batch uses the shop’s saved print format, theme and customisations. Yojika supports A4, A5 and thermal formats. Preview a representative bill to check the layout and paper width before starting a large job.
Count documents as well as pages: a long invoice can occupy several pages. Three selected invoices do not necessarily mean three sheets of paper.
If you cancel while the batch is being generated, processing stops between documents, before a file is saved or the job is sent to the printer. If printing has already been handed to Windows, check the printer queue before starting another batch.
Keep the packet useful for accounts work
A combined PDF is convenient supporting paperwork. It does not replace your billing-data backup or file a GST return. The GST portal’s GSTR-3B FAQ explains that filing is a separate process through the returns dashboard. Confirm the current filing requirements with your CA.
Preview the exported file before sharing it. Check that every requested invoice is present, the text is readable and no unrelated customer’s details are included. Bulk Print renders the current records using current print settings; it is not an archive of exactly how an earlier printout looked.
Supplier purchase bills are not included in Bulk Print. Purchase orders are offered, but an order is a different document. If your CA asks for supplier bills, gather those supplier documents separately.
FAQ
How do I bulk print invoices for one customer?
Open Utilities → Bulk Print, keep Invoice selected, choose the customer in the party filter and set the date range. Tick the required rows, check the confirmation list, then choose Print or Export PDF.
Does bulk printing create new invoice numbers?
No. It renders existing documents with their existing numbers. Printing or exporting does not create another sale, reduce stock again or change the customer’s balance.
Why are walk-in bills missing from my selection?
A selected-party filter excludes documents without a party, including unnamed walk-in bills. Clear it back to All parties and check the date range and document types.
Can I bulk print supplier purchase bills?
No. Supplier purchase bills are not offered in Bulk Print. Purchase orders are available, but they are a different document type.
Try a small batch first
Yojika’s offline billing and Bulk Print help you prepare existing invoice copies on your computer. Explore the billing features, or download Yojika and try a small selection before preparing a full month’s packet.